How to plan family travel

The holidays are here and summer will be right around the corner.

Now is a good time to plan family travel.

Family travel means a lot of things to a lot of different people. For some it includes the elderly, others it could mean a couple and 3 small kids or it could be 30 members under one roof for a weekend family reunion.

Below you’ll find budgeting tips and planning approaches to either family trip configuration your planning.

Budgeting

My #1 budgeting tip for any and all travel is:

Treat your travel budget like a bill.

I highly recommend allocating an exact monthly amount towards travel.

How much?

Budget for travel

Make a list of your monthly expenses total up your disposal income – this means money you have left over after you pay all your bills. Be sure to include rent/mortgage, electric, gas, wifi, Netflix/other, transportation/gas, insurance, nails, hair, child care, food, etc.

What if nothing is left?

If nothing is left then you need to look for opportunities to improve.  Do you really need a $200 hair appointment each month? Can you carpool to save gas money or parking expenses? Are you shopping on Amazon too much? Can you skip those Friday nights out and invite friends over a bottle of wine at home?

This is where I say travel is not for the rich it is for the disciplined. Anyone can afford to go to the same destination as Beyonce the difference is, of course, you can’t plan last minute as she can, nor can you rent out an entire floor of a building but that doesn’t mean you can ball on a budget. The key is discipline in planning and budgeting.

How to budget travel for a larger group

Again- treat the travel expenses like a mandatory bill.

  1. Determine the number in your group
  2. Choose a location based on distance
  3. Determine location by calculating the drive time, gas cost and flight cost 
  4. Narrow it down to 1 or 2 areas visit Homeaway.com and Airbnb  to determine the rental cost and sleeping space 
  5. Narrow that down to the location that has the best accommodation for the amount of money
  6. Divide the total accommodation cost by the number of FAMILIES, not people in your group (This is where you retain people, this way your cousin with 8 kids can still afford to come, and your solo sister will most likely be ok with paying the same amount for the benefit of having everyone together). 
  7. From there calculate the number of people and plan for about $65 per person per day for 3 meals (this is cooking and eating sensibly indoors not dining out). 
  8. Add that amount (Example: 8 people x $65= $520 for groceries )
  9. Take the grocery money + the rental accommodations= X
    Then take X and divide it by the number of families. 
    That results in the total amount per family due.
  10. Take the amount per family and divide it by the number of months left until the agreed upon 

Family Trip Planning

  1. Determine the number in your group
  2. Choose a location based on distance
  3. Determine location by calculating the drive time, gas cost and flight cost 
  4. Narrow it down to 1 or 2 areas visit Homeaway.com and Airbnb  to determine the rental cost and sleeping space 
  5. Narrow that down to the location that has the best accommodation for the amount of money
  6. Divide the total accommodation cost by the number of FAMILIES, not people in your group (This is where you retain people, this way your cousin with 8 kids can still afford to come, and your solo sister will most likely be ok with paying the same amount for the benefit of having everyone together). 
  7. From there calculate the number of people and plan for about $65 per person per day for 3 meals (this is cooking and eating sensibly indoors not dining out). 
  8. Add that amount (Example: 8 people x $65= $520 for groceries )
  9. Take the grocery money + the rental accommodations= X
    Then take X and divide it by the number of families. 
    That results in the total amount per family due.
  10. Take the amount per family and divide it by the number of months left until the agreed upon.

    There you have it! You’re on your way to a great family vacation. Remember take small steps toward planning your trip every day even if it’s only 30 minutes and within a month or two your trip will be planned. 

    Leave your questions and comments below I’d love to hear from you.

    Until next time … design a life you love. 

    Kristiana 

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